It’s important to find the right virtual assistant software to protect your time and get the most out of your investment. Your software can accomplish tasks more efficiently, automate repetitive tasks, organize tasks lists, and more. Here are the virtual assistant productivity softwares I can recommend to you.
Before anything let us first discuss..
What is a Virtual Assistant?
A virtual assistant is an assistant who works remotely. Entrepreneurs who do not want to spend extra money on an office space are looking for them. Many small and medium-sized firms, on the other hand, rely on virtual assistance. Specific responsibilities, such as social media management and administrative tasks, can be assigned.
A Virtual Assistant can be assigned to these departments:
- Calendar Management
- Email Management
- Phone Tasks
- Travel
- Business Development
- Accounting and Bookkeeping
- Personal Errands
- Operations
How Much Does Virtual Assistant cost?
Can you afford hiring virtual assistants? Of course you can. Every business owner can. It all depends on the budget.
An incredible a virtual assistant is someone that can help work in your business. Normally, they might be off in a developing country. So you’ll find that you can get people that are educated to degree level that are absolutely focused on growing your business to work for you for around $1 or more.
Now, that means that you’re paying them a fair wage in their local currency. So for them locally, they’re getting actually a good wage. But also what it means is that you can keep your costs down when you’re a startup or looking to scale a business. Hiring locally is fine. But sometimes you might need a web designer or graphic designer, and you just can’t find someone where you’re based, or you can’t find someone fast or you don’t have the budget for it.
How To Track Your VAs Productivity
It’s important to find the right virtual assistant software to protect your time and get the most out of your investment. Your software can accomplish tasks more efficiently, automate repetitive tasks, organize tasks lists, and more.
How do you track your virtual assistant?
Well, there’s lots of different ways. We used to we hire from two different main sources upwork.com and onlinejobs.ph, both those sites are very good. When you hire your team in these websites, they take screenshots of the employee on their device every 15 minutes. It takes a randomized screenshot of their desktop every single 15 minutes. That allows you to just check if they are really working on your stuff.
then you can I get my virtual assistants to check in in the morning with a task that they’re going to work on for that day. My team gives me a list of tasks that they’re going to work on. At the end of the day, they check out and they give me an update on what they did as well. That’s really important as well.
We also use a project management tool. Common project management tools are:
- Asana
- Monday.com
- Trello
- Kissflow project
- Teamwork.com
- and more.
I use one called teamwork.com. The reason I chose that one is it allows me to have recurring tasks. So I can say every Monday, on member of our team creates marketing figures and maybe one of our team arranges the Monday morning meeting. The employees collects a document every Monday, and we put that in a project manager.
Other things as a productivity software is a teamwork chat. This allows us to engage each other throughout the day. We have different channels, it’s very similar to slack but it’s a lot cheaper. By having the channels we have different conversations happening in there, and that allows us to not get confused. Those are the best ways that you can manage your team and keep them productive and stuff like that.
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